Room Calendar Administration

Room Calendar ICS Links

To create an ICS link:

• A room resource delegate will need to log into their email account in the web
• Once logged in and you are in the email/calendar app in the web, click your account icon in the upper right corner and select Open another mailbox
• Enter resource calendar name and select the room (it should show up in a list)
• Click Open
• Click the gear icon in the upper right corner and select View all Outlook settings at the bottom
• Click Calendar from the left menu
• Click Shared calendars
• Under Publish a calendar select Calendar from the first drop down and Can view when I'm busy form the second drop down
• Click Publish

This should generate both an HTML link and ICS link

Calendar Delegation & Ownership

Changing ownership requires a ticket with IT.

Currently, the delegates for all of those resources are Jacoba Iverson, Kyle Vanderburg, and Laura Johnson. Dave Huber is able to view all details for Halls, Green Room, Atrium, Dressing Rooms, and Offsite.

Calendar Settings

Access settings by logging in to Outlook.com/ndus.edu, clicking user picture, then selecting "open another mailbox," then typing in the calendar name.

Calendar

Events and Invitations

Unselect "Add online meeting to all meetings"

Resource Scheduling

Select Allow Conflicts, leave at zero.

Schedule Permissions: All: Specific people and groups: Jacoba and Laura.